Accounting and tax records
Fixed and intangible asset accounting, VAT settlements with counterparties and corporate income tax records. Statutory reporting is produced from the same data as management reporting.
solutions
Solutions for the finance function
Accounting, planning and control subsystems we implement for finance and accounting teams. They work as parts of one system built on the UnityBase platform, rather than as separate applications between which data has to be carried by hand.
accounting core
Accounting and tax
The foundation where digitalisation of a finance function usually begins: source documents, assets, inventory and payroll in a single database.
Labour records and payroll
Personal employee accounts, working-time registration and automated payroll calculation from the recorded data. Results feed straight into postings, with no re-entry.
Inventory accounting
Materials and raw stock by storage location, goods receipt, transfers and movement control. Balances are visible at the moment of the transaction, not at period close.
Production accounting
Registration of production costs: direct material costs, issue of materials to production and cost attribution to accounting objects.
Costing and cost of goods
Planned product costing: definition of cost objects and value indicators against norms. Gives a basis for plan-versus-actual comparison, not only for closing the period.
planning and control
Money, contracts, procurement
The layer where finance stops registering events after the fact and starts influencing them before the payment is made.
Financial planning
Budget preparation, budgeting itself and control over execution of the approved budget. Limits are checked where the commitment arises, not during month-end reconciliation.
Contract management
A single database of signed contracts with automated tracking of performance and payment status. Finance can see what stands behind every scheduled payment.
Procurement management
Procurement planning, purchase requests and supplier contract management. A request is linked to a budget and a contract from the moment it is created.
industry-specific
Where general accounting is not enough
Areas with their own calculation logic that otherwise live in spreadsheets outside the system.
Vehicles and transport services
Vehicles, drivers, fuel types and fuel cards. Transport costs become a distinct accounting object instead of an "other" line.
Catering accounting
Recipes, costing cards and warehouse operations that account for raw material batches. Relevant for education, healthcare and plants with their own canteen.
adjacent areas
What finance touches every day
These subsystems belong to other departments, but their data ends up in financial documents — so they are worth planning up front rather than integrating later.
- Electronic document managementdocument flow, access rights, central administration
- Electronic contractsqualified e-signature and Mobile ID, paperless contracts
- HR managementstaffing tables, personnel orders, employee records
- KPI and appraisaltarget planning and performance calculation
- Business analysisreport builder, personal reports, e-mail distribution
- Business process managementform building, data validation, reporting
The list of subsystems follows A5.ERP by A5 Solutions, a member of the Intecracy Group international IT consortium. The system is built on the UnityBase platform. Source of the module list: a5erp.solutions.
platform
UnityBase — the foundation underneath
UnityBase is not another product in the list above but the platform layer beneath it: a full-stack JavaScript low-code / model-driven platform for enterprise applications. It is a joint development of Intecracy Group companies, in which InBase is a key but not the only developer. Open source since 2012.
One domain model
Domain metadata describes data, UI, API and system behaviour in one place. A new accounting area is therefore a change to the model, not a separate module that later has to be reconciled with the rest.
Who sees what
Role-based access control (RBAC) and row-level security (RLS) let you open exactly the cost centres a controller owns rather than the whole database. Commercial editions add ACLs and attribute-level protection.
Audit trail
Change history and security audit record who changed an amount, a status or a document attribute, and when. This is usually the first thing an internal or external auditor asks for.
Approval routes
BPM mechanisms describe the path a document takes before payment, including signing and a queue for deferred operations. Commercial editions integrate with Camunda BPM.
Exchange with adjacent systems
The REST API is generated from the same domain model; integrations include mail, Active Directory, SharePoint, DocuSign and OData in commercial editions. Exchange with banking and tax services is built on this layer.
Where it runs
PostgreSQL, Microsoft SQL Server, Oracle (including RAC), MySQL, SQLite3. Deployment in the cloud or on-premises where data-control requirements leave no alternative.
OpenUB / OE
Apache License 2.0
The official platform site states a separate caveat on the use of Apache 2.0 parts by organisations related to the Ukrainian public sector.
Enterprise / EE
commercial
Extended security, integration and authentication mechanisms. Recommended for high-load systems.
Defence / DE
commercial
An edition for heightened security requirements: key-based authentication and work with certification authorities.
Capabilities differ between editions — the list above does not mean every mechanism is available in the free edition. We do not quote percentages of acceleration or savings before seeing your document volumes and current approval routes: in financial accounting those figures depend on the starting point, not on the platform. Platform details are at unitybase.info.
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